In Yokohama International School, Prom is held every year to celebrate the seniors. Planning and organising for this event takes a very long time and effort by the Prom Committee. This year’s prom was held on May 27th at Motion Blue Yokohama, and I was a part of the committee along with 8 other girls. Our job was to find and decorate the venue, promote the event, manage the financial plan, create a movie for the seniors, create a schedule for prom day and coordinate any other necessity such as the band and speeches.
1. Planned and initiated activities
Although our main “activity” to plan for was the prom itself, we all focused on different aspects of the event. I mostly organised the attendances and creating the invitations, receipts and letter to hand to the students and faculty. The names on each invitation for the teachers and receipts to the students were hand written and handed to each person individually.
2. Working collaboratively with others
Personally, I think it was easy for us to get along and have things work out smoothly since our group consisted of only our friends. When there was a time to make a decision we were able to truthfully say how we felt so we were able to get many different opinions on a idea; this was crucial to make this prom the best we could.
3. Show perseverance and commitment
Although we only had our meeting once a week during Thursday lunchtime, we also had to give up other times, especially when it got closer to the prom date in order to finish things on time. The 2 months countdown to prom day, we sold tickets every day during lunch and on prom day we all gathered at the venue from 12 either for the band rehearsal or to set up the venue.
4. Develop new skills
It was my first time advertising a large event and handling other people’s money, which was a great responsibility to have and I learnt that I cannot always put things on hold. For example we had a document with a record of who paid and it would have caused a problem if we did not update that while we remembered who paid.
The process for organising this one event was long, but felt much shorter than I expected. We formed the team at the end of our Sophomore year, although the time went by very quickly. This was a great experience and it made me really happy when we got so many positive feedbacks from the seniors and faculty. I made me realise the importance of time management and being organised, how team work can make such a large accomplishment, and how satisfying it feels to be able to show people a work that took so long to create.
Overall, I think this was a learning experience and I will be incorporating many of the skills and lessons learnt to my studies and future occasions. Since this year’s Prom Committee will be helping out the upcoming Juniors with next year’s prom I hope that we will be able to give helpful advices and contribute to the event in order to make it even better than this year’s.